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Meeting Minutes Templates and Examples

Source:未知Author:dibai7799@123 Addtime:2021-10-04 06:53:01 Click:

Whether for business, club, or sports events, meeting minutes can be a key part of keeping the entire team up-to-date on what happened. And it doesnt have to be an arduous task.

Below are some example templates as well as tips and ideas to help you get started with writing and preparing effective meeting minutes.

Meeting minutes are the notes that capture what happened at a meeting! Different than ameeting agenda, it records the decisions made and actions requested by the group. Despite the team, they are not a minute-by-minute record but include the key details that the team will want to know. Its important in meeting minutes to capture information such as:

Minutes are the record of who was there and what happened. They are an important source of information for people who were unable to attend or looking back to reflect on what happened. Theyre also an incredibly effective tool to notify or remind people of tasks assigned to them or timelines to keep everyone on track.

Here are some of the details that you should into the meeting minutes.

Related Content:Writing Effective Meeting Agendas with Examplesand5 Meeting Agenda Templates

Below is an example from an informal meeting which captures only the most relevant facts.

Sign up for a free Notejoy accountso you can start taking notes with your entire team.

List goes here in format: action item, responsible person, date

Example: Brian to follow up to this group with a list of target companies by end of week

Below is an example from a more formal board meeting.

Sign up for a free Notejoy accountso you can start taking notes with your entire team.

PRESENT: First and last names of all those present at the meeting

ABSENT: First and last names of Committee members who are unable to attend the meeting.

You need a motion to approve the prior meetings minutes.

Motion: To approve the minutes of (DATE) as circulated (or AMENDED) Motion By: Name of person (FIRST & LAST) who made the motion

Seconded By: Name of the person (FIRST & LAST)) who seconded the motion Carried or Defeated

Motion: to approve the agenda as circulated (or AMENDED)

Motion By: name of person (FIRST & LAST) who made the motion

Seconded By: name of person (FIRST & LAST) who made the motion Carried or Defeated

Put a summary of the discussion around the topic

If any motions were made, put the information here

If further information is needed, put follow-ups, names, and a target date here

Any added agenda Item, including a summary of the discussions around this item

If any motions were made, put information here

If further information is needed, put follow-ups, names, and a target date here

The next meeting date should be decided at the end of the meeting before everyone leaves. Its a handy reminder to include it at the bottom of the minutes template so it isnt missed.

Notejoy is a more effective way to manage your meetings

Running effective and productive meetings is more than just establishing a great template - its about managing the communication of information around the meeting. Is everyone on the same page about what the meetings topics and goals are? Have decisions been shared with everyone who needs to know? If you missed the meeting, how can you catch up on the details? Ensuring that the right people have access to information both in the meeting room and after is vital to operating a successful organization.

Notejoy is an effective solution for teams that want to manage their meeting agendas and notes to get and stay on the same page. It fundamentally changes the way that work is done.

Real-Time Collaboration- As a cloud-based solution, Notejoy allows you to share your meeting agenda in advance with internal and external collaborators. These collaborators can view, discuss, and comment on meeting agendas as well as view the latest version.

Always in Sync- Rather than managing different versions of agendas or multiple threads of conversation, Notejoy allows the entire team to always see agendas including changes and discussions at the same time.

Improved Search and Visibility- With meeting notes and discussion comments documented directly in the agenda, teams can keep details in context and maintain one system of record for everything that happened. Manage who has access to what information, and enable team members old and new to search across past and current meeting content.